Oxford Artists’ Guild Meeting Minutes
Saturday, January 28, 2012
I. Call to order and Welcome per Lori Blaylock. 25 members were in attendance.
- New student member Lucas Yates was announced.
- Sign in Sheet Passed Around
- Member information Correction Sheet Passed Around
II. Old Business
A. The minutes from November and December were unanimously approved.
B. Treasurer’s Report per Bruce Baggett. Money conservation was discussed with using no fee meeting places and using a yearly insurance policy for events.
1. It was announced that dues should be remitted now.
2. Applications for dues scholarships are available. Members can also talk to a board member if they wish to be considered for a scholarship. There is a limited number of scholarships available.
3. Sponsorship of fellow members are welcome. Please talk to a board member if you wish to do this.
C. T-Shirt sale: Shirts must be pre-ordered and pre-paid. Short sleeve up to x-large are $15 and long sleeve up to x-large are $20. For larger sizes, please add an additional $2. Youth Shirts are $10 for short sleeve and $15 for long sleeve. Orders will be taken from now until the end of January.
D. Non profit Status Update: The process is slow. Lori is seeking help to guide us through this process.
III. New Business
A. Library Show: Sign up, shift volunteers, and reception food sheet passed around.
1. Set-up is on Saturday, February 4 from 10-5 and Sunday, February 5 from 2-5. If you cannot bring your art then, please let me know, so we can try to make
arrangements for you.
arrangements for you.
2. Members are limited to two pieces of “hanging art” which must be ready to be hung
on the screens (have a hook or wire!) or 3 to 4 “unhung art” (pottery, baskets, ect). There are some cases for things to set on and/or to put in. These do not have locks on them, so please keep that in mind. Please sign up for a time to help set-up and/or take down.
on the screens (have a hook or wire!) or 3 to 4 “unhung art” (pottery, baskets, ect). There are some cases for things to set on and/or to put in. These do not have locks on them, so please keep that in mind. Please sign up for a time to help set-up and/or take down.
3. All work must hang for the entire show. The final placement of the art is determined by the librarian. Please do not come in and move the art around. The event committee does it best to be fair to everyone. This year we may be able to place art on easels in different areas of the library. If you have a nice sturdy easel for your work, you may bring it to use.
4. Tags will be provided. Please fill out your tag first, and then fill in your information
in the book in the correct order. No price is to be listed on the tag itself (library rules). Buyers will contact the artist directly for sales. There is no commission.
If no volunteer is present, please sign works in on the book at the library desk. If a space is available, you may hang your work in an available space. DO NOT MOVE ANY WORK ALREADY HANGING! If any rearranging needs to be done, the librarian will do it or one of the volunteers. If no space is available, place your artwork along the back wall and space will be made for your work by one of the volunteers.
in the book in the correct order. No price is to be listed on the tag itself (library rules). Buyers will contact the artist directly for sales. There is no commission.
If no volunteer is present, please sign works in on the book at the library desk. If a space is available, you may hang your work in an available space. DO NOT MOVE ANY WORK ALREADY HANGING! If any rearranging needs to be done, the librarian will do it or one of the volunteers. If no space is available, place your artwork along the back wall and space will be made for your work by one of the volunteers.
5. Take down is Friday, March 2 and Saturday, March 3. Screens will come down at 5:00 on Saturday.
6. The reception will be on Tuesday, February 28 which will be a part of the art crawl.
Set-up at 5:00 with reception from 5:30-7:30. Clean up from 7:30-8:00. All dishes must be ready to be served. If you must use a disposable dish, please use one that is decorative. We want the table to look professional. We need some specific dishes. Sign up on the sheet.
B. Officer Nomination: Cindy Aune has been nominated for Program Chair to replace Jennifer Pace who has stepped down. No other nominations from the floor. Joan Vauhgn moved to accept Cindy Aune for the position with Kathryn Adams seconded. A call to vote with no dissents.
C. Office Assistants: Will assist and fill in as needed. May vote in board meetings if chair person is unable to attend. Recording Secretary assistant: Susan Rose, Exhibition Assistant: Caren Watts, Treasurer Assistant: Carol Smith. This was motioned, seconded and unanimously approved.
D. Change in Committees: There were several committees that were not being utilized. The board recommended that they be dissolved. Additional committees can be added in the future if needed. The current committee members are as follows. If anyone else wishes to volunteer, please let Lori Blaylock know. The telephone members must have email in order to get details and when to call. Janet Barnes moved to approve with Joan Vaughn seconding. The motion carried unanimously.
1. telephone committee: Chair - Katherine Adams Members: Cindy Aune, Nicole Gladden, Susan Rose, Joan Vaughn, Andi Bedsworth, Carolyn Watson, Anne Gilstrap, Tammy Cook Oliver, Carol Smith
2. exhibition committee: Chair – Andi Bedsworth Members: Linda Peters, Susan Rose, Andy Waller, Nicole Gladden
E. Additions to student membership: Age limit 13-21. Must be approved by board for regular membership. Motion made, seconded, and unanimously carried.
F. Spring Show: Tentative date March 31 with rain date April 1.
1. Rules:
a. The fee is $35.00 per 10 x 10 slot. Spots will be assigned by first come basis. Members may share a spot. The fee must be received by March 24th . Please send all fees to Bruce Baggett or OAG
107 Ridge Cove P.O. Box 44
Abbeville, MS 38601 Oxford, MS 38655
b. After March 24th ~ show fee is $50.00
c. To have name listed in advertising, fee must be received by March 16.
d. Time of show is 9:00 – 4:00 (Unless inclement weather all participants must stay until 4:00. If inclement weather in AM, start time may be delayed) Set up starts no earlier than 7:00 a.m., if this is a problem, please contact Andi.
e. If you need a spot with access to ramps and sidewalks, or have any special circumstances, please let Andi Bedsworth know by emailing her at andibedsworth@gmail.com or make a note when signing up.
f. We are going to try to have volunteers to assist with unloading, carrying supplies, tent set up and take down. If so, they will be available in the morning and at closing time. If you know of anyone that might volunteer, please let us know.
g. All participants will be required to sign in prior to setting up. All fees and dues must be current or no set up will be allowed.
h. No parking in the bus lane. Please unload and park off of the Square to free up parking for customers.
i. Please leave the courthouse lawn in better shape than you found it.
j. Also going to field a guild tent(s). Spaces are $20 for a 3 x 6 screen area, $35 for two screens. Will be required to help set-up and take down tent/screens, be present to take care of own sales, and may be needed to help transport equipment to/from show. Number of spaces limited. Table space may also be available under tent. Will most likely be limited to 8 people.
G. Double Decker: We are looking at again trying to rent a space if available.
IV. Announcements
1. Check web and blog site for corrections and name links. Also, new format on blog.
2. Have someone looking for artwork of old baseball field (before renovations).
3. Steve Fusfeld with Jack Richeson & Company Fine Art Materials will be in Oxford on Tuesday February 28, 2012 at the University of Mississippi. Will have variety of art supplies to try and would like to have us come. Please let me know if any of you might be interested.
4. May 5: Crappie Festival in Water Valley
5. Calender: Saturday Sunday
February Library show 4 – March 3
4 5
11 – Heart Ball 12
18 19 - ? board meeting
25 26 (I’m out of town)
March 3 4
10 11 (Spring Break 12-16)
17 18
24 25
31 – Spring Show April 1 (Rain Date for Show)
March meeting will be the 3rd or the 24th. We will announce as soon as possible.
April 7 8
14 15
21 22
28 29 (Double Decker weekend)
Other: Biggest Baddest Show: Drop off November 2, Pick-up November 30
Holiday Art Market: December 13-15
V. Program
Introduction of speaker and topic: Lori Blaylock
Speaker: WILLIAM THOMAS WILKINS
DIRECTOR of the MISSISSIPPI LAW RESEARCH INSTITUTE
VI. Adjournment
