Oxford Artists’ Guild Meeting Minutes – January 22, 2011
I. Welcome per Lori Blaylock. Meeting conducted by Lori Blaylock and Janet Barnes.
II. A motion was made per Joan Vaughn to accept the minutes from October 23, 2010 meeting. The motion was seconded and minutes were accepted.
III. Treasurer’s Report per Anne Gilstrap:
Dues of $25 are now due. Please send dues to
Bruce Bagget107 Ridge Cove
Abbeville, MS 38601
It was emphasized that dues are our main source of funding, so please remit your dues. Participation in shows, functions, art books, and brochures will be allowed only for members in good standing.
IV. Old Business:
A. Brochure: Pass around to update information
B. Art books: Reminder to participate
C. Member List: Pass around change of information list
V. New Business:
A. Officer nominations:
Board recommended nominations were presented: No additional nominations were made. It was mentioned that Jennifer Pace would volunteer for an office. Caren Vitell nominated Jennifer Pace for Program Chair. Lois Arrechea seconded. She will be notified to verify acceptance
President: Lori Blaylock
Vice President/Membership Chair:
Event/Exhibition Chair: Andi Bedsworth
Treasurer: Bruce Baggett
Program Chair: Jennifer Pace
Publicity:
Corresponding Secretary: Janet Barnes
Recording Secretary:
Telephone Chair: Katherine Adam
Andy Waller moved to accept slate of nominations with DannyVaughn seconding. Membership voted to accept slate.
The unfilled positions will continue to be recruited.
B. Bylaws changes: Several changes in the bylaws were recommended by the board.
1. Take the apostrophe out of our name, keep in normal correspondence, or take out of logo, or take out of both.
President: Lori Blaylock
Vice President/Membership Chair:
Event/Exhibition Chair: Andi Bedsworth
Treasurer: Bruce Baggett
Program Chair: Jennifer Pace
Publicity:
Corresponding Secretary: Janet Barnes
Recording Secretary:
Telephone Chair: Katherine Adam
Andy Waller moved to accept slate of nominations with DannyVaughn seconding. Membership voted to accept slate.
The unfilled positions will continue to be recruited.
B. Bylaws changes: Several changes in the bylaws were recommended by the board.
1. Take the apostrophe out of our name, keep in normal correspondence, or take out of logo, or take out of both.
Although the apostrophe is grammatically correct at the end, it is very distracting in our logo. A discussion was held whether to take it out altogether, or just in the logo. Caren Vitell made a motion to take the apostrophe out of the logo only. The motion was seconded and there was no opposition.
The other changes below were presented. A question was posed by Nicole Gladden the jury process. Caren Vitell explained the process and the inefficiency of it as it is. Nicole suggested using a checklist. This will be formulated. Sheri Marshall volunteered to serve as webmaster, but does not wish it to be a board position.
More concerns about only jurying new members 3 times a year, were presented by Nicole Gladden. Caren and Lori explained that doing it this way would decrease the amount of work and time involved in the process, we can advertise which will increase awareness of our organization, and it will allow those applying to have a time frame in which to expect an answer.
2. Change the length of officer service to two years.
3. Remove the two-term limit on serving.
4. Delete the membership chair position and make this the duties of the vice-president.
5. Change the automatic ascension of vice-president to president. The nominee for president-elect must have prior board experience.
6. Change the Exhibition Chair to Exhibition and Event Chair.
7. Move business to the board. Business matters will be presented to the membership as a whole and members can vote to accept or reject actions/proposals of board. Members may ask for proposals to be separated to line item if needed.
8. To jury in new members only 2 to 3 times a year and to advertise prior to jury time.
9. To have a yearly calendar of events to enable members to plan ahead.
10. Bylaws may be amended by 2/3 vote of members present at a regular membership meeting.
11. Add office of webmaster as needed if publicity chair cannot fulfill this duty.
A motion is made by Carol Smith to accept the bylaw changes, is seconded by Joan Vaughn, and is accepted by members.
Danny Vaughn asks if regular members can give out applications for memberships. The questioned is answered yes, and it is proposed to have an application on our website. This will be attempted.
C. Library Show:
1. Set-up day will be from January 30 (Sunday) until Tuesday, February 1.
*** No art work is to be moved after the final configuration. Ms. Fitts, the librarian, has final say-so of the placement and configuration of the artwork. If artwork continues to be moved, this venue will be gone. Work must hang the entire length of show. The reception will be at 10:30, February 12. Set up for the reception will begin at 10:00. Take down will be February 28.
D. Spring Show (tentative date) - March 26:
To be listed in advertising, show fees of $35 must be in by March 7. After March 19, late show fee is $50.
E. Member survey: a survey to evaluate member’s needs and ideas was passed around. A list for those who might volunteer to be an assistant to a board member, or sign up for the telephone committee or event committee was passed around.
F. Tentative Dates for future:
February 26: Regular Meeting – Election of officers and program
March 19: Meeting with program (second weekend of Spring Break)
March 26: Spring Show
April/May: Innovative program or field trip!!
June : Guild Summer Social
August 27 or September 17: Regular meeting
September 24 or October 1: Fall ShowG. A time for sharing of ideas and advice for showing was held and then meeting was adjourned.
